“Continuous improvement is better than delayed perfection.”
Business optimization is the process which will lead your organization towards continuous improvement, as it is the process of identifying and implementing new methods that make the business more efficient and cost effective. It usually refers to improving the various processes and
elements of a business. It involves procuring the services of a business consultant who analyzes the business, identifies process issues and recommends changes to optimize the operation.
Many organizations, especially manufacturers, have adopted various business optimization techniques such as Six Sigma, lean manufacturing, and the Toyota Way with great success which has resulted in an increase in their efficiency and effectiveness.
If not carefully managed, it often results in minimal gain and less than satisfactory results. Every business should be constantly seeking ways to improve efficiencies, reduce waste and optimize resources as part of their ongoing business practices.
Business optimization works best when driven internally and supported by decision support software that helps executives determine which of the many possible business optimization strategies offers the best return.
In order to understand the broader concept of Business Optimization, what better way than with some examples;
- Introducing new methods, practices and systems that reduce turnaround time
- Reducing costs while improving performance
- Automation of repetitive tasks
- Machine-learning techniques that improve equipment operation
- Increasing sales through enhancing customer satisfaction.
- Reducing all kinds of waste such as wasted time, scrap production and repeat work.
What stops us from optimizing?
It doesn’t matter whether, if your organisation uses Lean Six Sigma (LSS), the Toyota Production System (TPS) or Total Quality Management (TQM) as a tool to optimize your business. These methods invoke a lot of strong feelings with agency stakeholders.
Some of these terms or methodologies might provoke your own admiration depending upon how the business optimization activities were carried out at your organisation.
Unfortunately, these strong feelings have the ability to cloud your judgment when it comes to business optimization activities. As a result, many myths have sprung up around the process of optimization, and these myths could be holding you back from running a more efficient & effective
For the integrity of an organization, it’s important to know the destructive myths and mistruths. Following are the most common myths about business optimization and the corresponding reality that busts them:
Myth 1: There is only one right way to optimize
There are a lot of industry voices advocating for their particular method or sequence of process of optimization. Some leaders even subscribe to methodologies that dogmatically require steps to be completed in precisely the same way every single time.
The collection of tools and techniques used by companies and organisations are usually the same – they just use different names. Plus, it’s more important to pick the correct tool that yields results for
your business or organisation, and not just a tool required by a strict methodology.
There are various ways & methods that can be used to optimize the growth of your organization.
Myth 2: Business optimization is a one-time project
Many businesses and organizations want to improve a particular process, but they fail to engage or involve the team, responsible for executing that process on a day-to-day basis. As a result, they often don’t know what to do once a process improvement project is complete, and any potential
gains from the improvement are lost.
Organizational change and development is an ongoing, continuing mindset. For actual continuous improvement to take hold in your Company or organisation, you need employees and leaders that identify and fix problems as they occur. That mindset of problem solving, and operational efficiency has to be present every single day – not just in a single, one-off project.
Business optimization is a continuous & ongoing process which should be conducted in a regular interval for continuous results & growth in the organization.
Myths 3: Business optimization is only for certain industries
While process improvement is popular within a lean manufacturing setting, you don’t have to manufacture large airplanes or expensive equipment to recognize the benefits of an operations improvement initiative. In fact, business optimization works extremely well for government and administrative processes as well.
Operations and Processes in any organization exist in order to create value. Even knowledge-based and creative work like R&D or design should be improved to enhance the value they produce. If you don’t improve these administrative or knowledge-based processes, your agency is destined to fall further behind.
Business optimization is not based on the type, size & sector of the industries. Business optimization is a process which identifies and implements new methods that make the business more efficient.
Myths 4: Business optimization takes too much time
Many agency managers and executives who suffer under an inefficient or broken process spend so much time doing rework and putting out fires that they don’t think they have the time to step back and fix things. Nothing could be further from the truth.
The truth is that until you take the time to take a step back and fix a core process, you’re never going
to get out of the daily struggles with that process. The time you invest in fixing a broken process
saves you a significant amount of time later on.
Business optimization is the process which strengthens the core of the organization. It’s important to take a small step back for taking a big leap towards the growth of the organization in the long run.
With these business optimization myths busted, your business or organisation isn’t held back by an aversion to a particular methodology. Instead, you’re prepared to better improve your processes and increase operational efficiency at your place.
Stratefix process can power your process optimization efforts with ease. It has a no-code workflow designer with a drag-and-drop form builder that allows you to automate structured and unstructured processes in a matter of 15 minutes.
We integrate easily with other applications in use, making process optimization seamless. Real-time insights enabled by customizable dashboards can help you keep processes running smoothly on track. Stratefix also enables effective collaboration, driving processes towards maximum efficiency.
For the integrity of an organization, it’s important to know the destructive myths and mistruths. That way, those beginning to learn will have a clearer path, and businesses new to optimization won’t get discouraged with disappointing (i.e. non-existent) results.
Let us know the challenges that you faced in your business optimization process.